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Allow one agency to be in charge of the procurement process when implementing ITS technologies designed to coordinate services between urban and rural transit systems.(December 2010)A rural ITS demonstration in Poinciana, Florida.
Consider procuring computer and network hardware independently when feasible and procure right-sized systems.(May 2010)Washoe County’s experience implementing a comprehensive transit ITS program.
Consider using virtual servers and ensure that all applications use a single database engine in order to reduce time and human capital required to maintain the additional IT infrastructure warranted for ITS.(November 2009)Chattanooga Area Regional Transportation Authority's experience in deploying transit ITS
Anticipate, understand, address and manage the risks associated with fare card technologies and the vendor relationship.(4/14/2006)Experience of seven partner public transportation agencies in the Central Puget Sound region of Washington in setting up a regional fare card program.
Determine agency capability level when selecting the most appropriate ITS procurement package. (2006)Experience from a review of ITS contracting methods and practices. Step 4 of the Decision Model.
Apply differentiators to select the appropriate procurement package for any ITS project.(2006)Experience from a review of ITS contracting methods and practices. Step 6 of the Decision Model.
Categorize each project by level of complexity and risk to determine the most appropriate ITS procurement package. (2006)Experience from a review of ITS contracting methods and practices. Step 3 of the Decision Model.
Determine work distribution for the ITS project when selecting an appropriate procurement package. (2006)Experience from a review of ITS contracting methods and practices. Step 2 of the Decision Model.
Engage in project planning and make initial decisions about the ITS procurement process. (2006)Experience from a review of ITS contracting methods and practices. Step 1 of the Decision Model.
Select the applicable Systems Engineering Process in the procurement of ITS.(2006)Experience from a review of ITS contracting methods and practices. Step 5 of the Decision Model.
Consult agency procurement personnel in the final selection of the appropriate ITS procurement package and in the definition of the terms and conditions.(2006)Experience from a review of ITS contracting methods and practices. Steps 7 and 8 of the Decision Model.
Execute thorough configuration management from the start of an ITS project to help prioritize implementation activities.(4/1/2003)A Utah experience in technical integration.
Consider key elements of procurement and contracting when outsourcing telecommunications support services.(2000)Experiences from the Departments of Transportation (DOTS) of multiple states in selecting telecommunications options.
Consider procurement and contracting issues for leased versus owned ITS telecommunications systems.(2000)Experiences from the Departments of Transportation (DOTS) of multiple states in selecting telecommunications options.
Minimize problems in creating contractual arrangements for testing a new ITS technology by creating negotiating benchmarks, designing a partnership arrangement, and developing a separate procurement process for different technological components. (3/1/1999)A Washington State Department of Transportation’s experience with testing of new variable speed limit technology to reduce winter accidents on a mountain pass.
Exercise careful planning in preparation for issuing an RFP to help mitigate cost, schedule, and performance risks.(January 2006)The Riverside Transit Agency experience with the methods of award and terms and conditions used to procure equipment and software for automatic vehicle location (AVL) and computer-aided dispatch (CAD).
Consider issuing separate awards for specific project components when procuring divergent technologies, equipment, or services.(January 2006)The Riverside Transit Agency experience with the methods used to procure equipment and software for automatic vehicle location (AVL) and computer-aided dispatch (CAD).
Consider that integration with existing ITS technologies and the vendor selection process can impact project implementation schedules and costs.(5/1/2005)Washington's experience in deploying five Advanced Traveler Information System (ATIS) projects and developing a standardized approach for evaluating ATIS projects.
Use a bi-national stakeholder forum to help apply ITS technology at an international border crossing.(10/1/2003)A public-private partnership experience in deploying a bi-national electronic truck border crossing system at the Washington /British Columbia border.
Design an ITS procurement process carefully to ensure the best outcome for vendor selection and performance.(March 2003)Five rural transit agencies' experiences in applying ITS to rural transit.
Utilize a flexible procurement method that allows for thorough and detailed negotiations when procuring ITS products and services.(April 2002)The Florida Department of Transportation's experience with implementing a regional ATIS program in the Miami tri-county region
Use appropriate procurement methods when contracting for operations for Transportation Management Centers (TMCs).(10/1/1999)Eight states' experiences with procurement methods for TMCs.
Consider using contractors for TMC maintenance support.(10/1/1999)Eight states' experiences with using contractors for TMCs.
Divide large-scale ITS projects into smaller, individual task orders to enhance project management capabilities.(June 2006)A Colorado DOT experience in deploying the I-70 ITS Integration project
Implement ATIS technology in a way that supports the maintenance staff.(5/1/2005)Washington's experience in deploying five Advanced Traveler Information System (ATIS) projects and developing a standardized approach for evaluating ATIS projects.
Consider dividing a large ITS project into manageable task orders.(12/29/2004)A Colorado DOT experience in deploying a large multi-jurisdictional ITS project
Investigate procurement alternatives of leasing, buying, or building equipment to minimize operations and maintenance costs.(12/30/2003)Montana Department of Transportation's experience in procuring hardware and software for the statewide 511 traveler information system.
Use task order contracts to develop, deploy, and maintain traffic signal control systems.(1/31/2002)An experience based on the synthesis of best practices nationwide.
Facilitate the participation of private sector technology companies in the deployment of ITS by using creative approaches to address the assignment of intellectual property rights.(8/1/2000)Arizona and Washington’s experiences resolving intellectual property rights issues in the development and use of information technologies in ITS applications.
Use an appropriate procurement mechanism to support the implementation of multiple advanced traveler information technologies.(30 May 2000)Institutional lessons from a partnership to implement emerging ITS technologies in the Seattle metropolitan area.
Ensure that team members clearly understand contractual systems to facilitate a public/private project.(10/19/1998)Institutional lessons from a test of a wide-area network to communicate traffic conditions in the Seattle area.
Develop a strong collaborative process for software acquisition.(July 1998)A national experience in acquiring software for ITS projects.
Consider advantages of open-source designs and beware of legal challenges in road pricing systems procurement.(12/01/2010)Experience from road pricing programs in Europe and Asia
Keep technical solutions open-ended in the early stages of an ITS research project, and follow a research oriented contract vehicle.(May 16, 2007)Experience from the New York Advanced Traveler Information System (ATIS) Implementation and Integration Project
Maintain owner control and consistent oversight when using a System Integrator for project implementation to keep project on time and on budget.(12/29/2004)A Colorado DOT experience in deploying a large multi-jurisdictional ITS project
Adopt adequate and thorough procurement processes which cover purchases of both standardized commodity type equipment and highly complex integrated ITS components.(9/23/2003)Silicon Valley Smart Corridor’s experience with procuring equipment for the development of an integrated freeway, arterial and incident management system.
Be aware that ITS deployment contracting is complex and may be subject to changes in technologies and market forces.(10/1/2001)Virginia DOT's experience with delays in contracting for the Hampton Roads Advanced Traveler Information System deployment
Consider the project needs when selecting the most appropriate procurement method.(December 2000)San Antonio and Maricopa County's experiences with a flexible procurement process.
Follow a modular approach when deploying complex projects in locations with a shortened construction season.(April 2000)Experience from the Integrated Corridor Traffic Management Project in Minnesota
Manage uncertainty and discovery associated with procurement of advanced parking management technologies and plan for potential delays resulting from permitting and regulation processes.(August 2011)San Francisco Municipal Transportation Agency's experience in implementing advanced parking management (Interim Results).
Weigh in the advantages of procuring new information technology (IT) assets, and maintain an asset management system that details new IT inventory.(May 2010)Washoe County’s experience implementing a comprehensive transit ITS program.
In deploying a comprehensive transit ITS program, develop strategies and requirements for planning, procurement, implementation, and ongoing operations.(May 2010)Washoe County’s experience implementing a comprehensive transit ITS program.
Incorporate contractual provisions to conduct on-site traffic signal hardware and software demonstration testing and provide sufficient project oversight to ensure vendors meet agency requirements.(24 June 2008)Experience implementing an ATMS in Fort Collins, Colorado.
Plan for logistical and operational issues prior to project implementation.(December 2007)Wisconsin Department of Transportation’s experience implementing ITS support equipment and technologies.
Beware that inter-agency funding arrangements can lead to delays in awarding and executing project contracts.( 2 March 2007)The experience of Wayne County and the Wayne County Airport Authority in securing earmarked funds and executing contracts.
Carefully select vendors and develop contracts for animal detection systems. (August 2006)Montana and Pennsylvania's experience with deploying animal detection systems.
Consider the pros and cons of performance bonds as they may not be appropriate for all types of procurements.(January 2006)The Riverside Transit Agency experience with the terms and conditions for procuring equipment and software for automatic vehicle location (AVL) and computer-aided dispatch (CAD).
Utilize clearance time incentives when contracting with towing service providers to reduce incident clearance times.(5/1/2005)Florida’s Turnpike Enterprise experience with innovative contracting for incident management services.
Follow a rigorous financial approach for estimating the true costs & savings from outsourcing highway maintenance services.(7 January 2004)Experiences from Massachusetts, Virginia, Oklahoma, Texas, Florida and British Columbia in outsourcing highway maintenance services.
Make system maintenance response time and local presence a priority when selecting a systems integrator.(9/1/2001)Ventura County’s experience with an transit fare collection system integration.
Address intellectual property rights issues early.(3/1/1999)A national experience in overcoming the assignment of intellectual property rights.
Do not build if you can buy existing software products.(July 1998)A national experience in acquiring software for ITS projects.
Develop procurement procedures for public-private partnership projects that address partnership issues. (July 1997)A Virginia Department of Transportation experience in procuring ITS through a public-private partnership.
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