Consider the project needs when selecting the most appropriate procurement method.
San Antonio and Maricopa County's experiences with a flexible procurement process.
San Antonio,Texas,United States; Maricopa County,Arizona,United States
- Look for innovative ways to build flexibility into contracts. Many administrators feel that contracts based on "cost-plus" payments, "lump-sum" payments, or "labor-hour" payments would not ensure tangible results or acceptable products. In San Antonio, Texas, City DOT officials executed a fixed-price contract with their systems integrator, with variations available on each task. Under this contract, the systems integrator offered different options that could be completed under different funding levels. The Texas DOT administrators allowed the task cost variation provisions to be incorporated into the contract, transferring funds among the tasks when necessary.
- Identify and apply the most efficient contract mechanisms available among the ITS participants. Because the Maricopa County DOT in Arizona had a flexible procurement process and was able to work with the local stakeholders, AZTechTM Model Deployment Initiative participants determined that it was more efficient to use the county for the official procurement agency than to use the Arizona DOT. Other agencies involved in the project, however, were given the flexibility to use the county as the procuring agency for their selected technologies, or to procure products and services themselves through existing or new contracts and be reimbursed by the AZTechTM project.
Author: Joseph Sussman, et al. (MIT)
Published By: Federal Highway Administration, U.S. DOT
Source Date: December 2000
EDL Number: 13316
Other Reference Number: Report No. FHWA-OP-01-006URL: http://ntl.bts.gov/lib//jpodocs/repts_te//13316.pdf
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